Project Administration

Whenever you enter the Project Dashboard of a given project or any of its service you’ll see a menu item called Admin appears in the project menu.

Only site or project administrators can access the Project Administration page. All other Tuleap users are denied access to this part of a project.

Project Details

This section presents the general information about your project such as its name, its description, its visibility…

Project administration homepage

Project Type

Tuleap proposes three types of projects:

  • Project: This is the type of standard projects hosted on Tuleap.
  • Template Project: If you choose this project type new projects can reuse this projects service configuration. When registering a new project (see Project Registration) your template project is listed as available template.
  • Test Project: If you just need to test what is feasible with Tuleap projects use the Test Project type for your project. Having defined that type, your project will not appear any more in the Tuleap Software Map.

Project Visibility

Site administrator can allow project administrator to change project visibility.

If you have the change visibility permission, you can change your project visibility at any time. Each time you update it, you must accept the Term Of Service of platform.

Members

Deals with project members administration.

Members home page

Add a user

Use the select box to add a user to the project members list.

Import a list of users

If the number of users to add is important, you can import a list of users from a simple text file. In order to do it, click on “Import Members”. Then, select a file containing the list of users you want to import. The file will host one user per line, by specifying her email address, or her username (login name).

johnd
steve.robinson@example.com

bob.johnson@example.com
smith3
john.smith@example.com

Note

The import process has two steps. First, it checks if the file is well formatted, and it displays the users detected to be imported. After a confirmation, the import is done and users are added to the project. Users displayed in warning list are not imported.

Set binding directory

You can bind your members to your enterprise directory group (LDAP, Active directory…). Once your members are bound to an enterprise directory group, you are still able to add non lined users to your project with the “Add members” button.

Removing a user

To remove a project member, use “Remove from project button”.

Revoking membership has absolutely no effect on the history and the data integrity of the project. In other words all tracker artifacts assigned or submitted by this person will continue to show up as before in the project database. Only the ability of this person to perform project management tasks is affected.

User Groups

A user group, sometimes called a “ugroup “, is simply a group of Tuleap users. User groups are used to set specific permissions to some project data (e.g. software releases and packages - see Package Modification). A user group is always attached to a project, but the users comprising the group do not necessarily belong to that project.

There are two different kinds of user groups:

Predefined Users groups

These groups are defined for every project. - Project Admin: is a project member with absolutely all rights over the project services, project deliverable and project members. Only Project Admin can access the project members permission page. - Project Admin: is a project member. He has read/write permissions (depending on service configuration). - Wiki administrators: has administration privilege over Wiki service - News administrators: has administration privilege over News service - News writer: can write news.

Examples of pre-defined groups: project_admins, news administrators … Those groups are dynamic: if you assign some permission to ‘project_admins’, and a new project administrator is defined, then this new user will automatically be granted the corresponding permission. Those groups are not editable or removable, you can only manage their members.

Custom User Groups are defined by project administrators. They are composed of a static list of users. The only requirement is that any member must be a registered Tuleap user. This list can be modified at any time, but will not automatically be updated, except if a member is removed from the project or deleted from the system.

User group list

Creating a User Group

User the “+ Add users group” button to add new custom ugroup.

Note

The crete from dropdown is a quick way to pre-selecting group members. For instance if you choose Project members, your group will contains all your project members by default. If you update your project members, it won’t have any incidence on the user group you just created.

Sometimes, you might want to grant some permissions to all project members and some other Tuleap users. In this case, you might be tempted to build a user group from project members and to add the other users to the group. It’s a bad way to do this: we advise you to use project members ugroup and a second ugroup with the non project members you want to grant permission. Indeed if you just create a ugroup with all members, it will be painful to maintain : new project members won’t be automatically add to your custom ugroup, each time new member is add to project you will have to update your custom ugroup.

Deleting a User Group

User groups can be deleted. Click on the trash icon next to the group name in the group management page to suppress the user group from the database. Only custom user groups can be deleted.

Important

Please note that if a user group was specifically granted some permission, deleting the user group might be dangerous. Indeed, if a group is the only one allowed to access a package and this group is deleted, the permission is also deleted and reset to default, so any registered user can access the package.

User Groups Management

User group management

Details

It allows you to update ugroups information.

Members management

Add member

Use the select box to add a user to the user group members list.

Remove member

Click on “Remove member” to remove your user from member list.

Binding users group between two project

User Group Binding allows non project members who belong to a user group in another in project to be allocated rights without becoming project members themselves. To do this, you need to be project admin of both projects.

Let’s do this with an example. Say there is the user group ‘some_people’ in the project called ‘my project’ and that you wish to give some rights to them in a project called ‘my software’.

CLick on “+ Add users group binding”, choose your project “my_project”, select the users group you want to be bound and add binding. You won’t be able to manage from ‘my software’ project, you will have to go in ‘py_project’ users group to manage your users

Binding users group to a directory group binding

You can bind your members to your enterprise directory group (LDAP, Active directory…). Once your members are bound to an enterprise directory group, you are still able to add non lined users to your project with the “Add members” button.

Permissions

The “permissions” tab lists all the permissions granted to this group, e.g. packages and releases this user group is granted access to.

When a project member is removed from a project, or quits a project, they are also automatically removed from all project user groups for safety reasons.

Similarly, when a user is deleted (not just suspended) by the site administrator, they are removed from all user groups in all projects.

Permissions for deprecated services

Those permissions concerns service who are in end of life:

  • Trackers V3:
    • None: the user has the same permissions on this tool as a non project member.
    • Administrator: tool administrators have full access to the administration part of the tools. As an example, they can define new artifact categories, new predefined values for artifact fields, etc.
  • SVN:
    • Admin: administrator of core SVN (single repository)

Service Configuration

Services are items listed in the sidebar on each page in the project: trackers, Git, Agile Dashboard, documentation, etc. A project administrator can update, enable, disable or even create services.

There are two kinds of services:

  • System services: these services are defined by the site administrator and are common to all projects. They cannot be modified, except for their status (enabled/disabled) and their position on the screen (see below).
  • Project services: these services can be fully customized or deleted by the project administrator.

Note

There is one exception, the Home Page service is a system service but it can be customized with any URL. Each project hosted on Tuleap has its own virtual Web server available on the Tuleap site. By default the “Home Page” in the Project Service Bar links to this location (see Project Web Site for more details). If you want the Home Page of your project to link to some other locations on the Intranet or on the Web, simply replace the default value with your own Web location. Do not confuse your Project Home Page with your Project Dashboard. The Project Home Page actually points to real Web Site whereas the Project Dashboard page is just an entry point to monitor a project progress.

Creating or Updating a Service

When creating or updating a service, one has to fill the following fields:

Service Label: This is the label that will be displayed in the sidebar. It should be as concise as possible.

Service Link: This is the URL of the service, i.e. the address the user will be redirected to when clicking on the service label.

A few keywords can be inserted into the link: they will be automatically replaced by their value:

  • $projectname: short name of the project
  • $sys_default_domain: domain of your Tuleap server (e.g. “tuleap.example.com”)
  • $group_id: project number.
  • $sys_default_protocol: ‘https’ if your server is configured in secure mode, ‘http’ otherwise.

Service Description: Short description of the service. It will be displayed as a tooltip when the mouse cursor is over the service label.

Enabled: Toggling this check box will simply disable (or enable) the service. Disabling a service just means that it no longer appears in the sidebar but all existing data related to this service remains untouched. In other words, re-enabling the service will restore the service in the exact same state it was when you first disabled it. See also “Deleting a Service” below.

Rank on Screen: this arbitrary number allows you to define the position of this service in the sidebar relative to other services. The services with smaller values will appear first. The rank values don’t have to be consecutive values. It is a good idea to use values like 10, 20, 30,… so that it is easy for you to insert new services in the future without having to renumber all the services.

Deleting a Service

Project services can be deleted. They appear with a small trash icon in the service list. Just click on this icon to suppress the service from the database. The service data are however preserved.

System services cannot be deleted. However, you can disable them and they will not appear in the sidebar.

Label

You can administrate here all your project labels:
  • change color badge
  • delete unused or obsolete labels
An example of project label usage

To see more about project label please see (Project Labels) section

Reference Pattern Configuration

A project administrator can update, enable, disable or even create reference patterns.

Reference Overview

References are a powerful tool that allow cross-referencing of Tuleap objects. Based on a text pattern, Tuleap automatically creates hyperlinks to the desired object.

When typing a follow-up comment or a commit message, any text containing the pattern “XXX #NNN” will be interpreted as a reference to the object of type XXX with ID number NNN. For instance, ‘artifact #123’ is recognized as a reference to artifact number 123, and Tuleap automatically creates a hyperlink that directly points to the details of artifact 123.

You may also reference an object that belongs to another project. In that case, use either ‘XXX #group_id:NNN’ or ‘XXX #group_name:NNN’ to reference object XXX number NNN belonging to project which ID is ‘group_id’ or which short name is ‘group_name’. For instance, ‘wiki #myproj:Welcome’ is a reference to the ‘Welcome’ wiki page of the project ‘myproj’.

Some reference patterns may need more than one parameter. In this case, use ‘/’ as a separator between parameters. For example, ‘wiki #Welcome/2’ creates a reference to the wiki page named ‘Welcome’ at version ‘2’.

There are two kinds of reference patterns:

  • System reference patterns: these reference patterns are defined by the site administrator and are common to all projects. They cannot be modified, except for their status (enabled/disabled).

    Most system references are related to a specific service. For example, ‘artifact’, ‘doc’, ‘file’ or ‘wiki’ are respectively related to the tracker, document manager, file manager and Wiki services. In order to facilitate the usage of such reference patterns, they are automatically enabled and disabled when the corresponding service is enabled/disabled. Still, it is always possible to enable or disable those reference patterns manually.

  • Project reference patterns: these reference patterns can be created, modified or deleted by the project administrator.

Predefined Reference Patterns

Here is a list of predefined reference patterns:

  • art #num or artifact #num: Reference to artifact number ‘num’. Note that ‘num’ is a system-wide number and is unique across projects. This reference links to the artifact detail/update page. In addition to the ‘art’ and ‘artifact’ keywords, artifacts may be referenced using the related tracker short name. For example, an artifact in the bug tracker can be referenced with bug #NNN, a support request with sr #NNN, a task with task #NNN and a patch with patch #NNN. So, when you create a custom tracker, make sure that you specify a meaningful tracker short name.
  • commit #num or git #sha1: Reference to Git sha1. This is a system-wide number. The reference links to the commit details page: log message, impacted files, link to diff view, etc.
  • rev #num or revision #num or svn #num: Reference to Subversion revision number ‘num’. This is a project-specific number, so if you need to reference a revision belonging to another project, you should specify the project in the reference (e.g. ‘rev #myproj:123’). The reference links to the subversion revision details page: log message, impacted files, link to diff view, etc.
  • wiki #wikipage and wiki #wikipage/num: Reference to a wiki page named ‘wikipage’. The second format allows one to specify a wiki page version. Wiki pages are project specific, so if you need to reference a page belonging to another project, you should specify the project in the reference.
  • doc #num or document #num: Reference to the document number ‘num’. This is a system-wide number. Document numbers, or IDs, are visible in the ‘Docs’ main page by hovering over a document title with the mouse pointer. This reference links to the document itself.
  • news #num: Reference to the news item number ‘num’. This is a system-wide number. The reference links to the news item page, where you can add comments.
  • forum #num and msg #num: Reference to forum number ‘num’ or to forum message number ‘num’. Those are system-wide numbers. The first reference links to the forum welcome page, while the second one directly links to the message page, where you can view the message thread, and post a follow-up message.
  • file #num: Reference to file number ‘num’. This is a system-wide number. This kind of reference allows a direct download of a file that is part of a release. File numbers, or IDs, are visible in the ‘Files’ main page by hovering over a file name with the mouse pointer. This reference links to the file itself, so you might be prompted for a location to store the file. You may also have to accept the project license before downloading the file.
  • release #num: Reference to release number ‘num’. This is a system-wide number. Release numbers, or IDs, are visible in the ‘Files’ main page by hovering over a release name with the mouse pointer. This reference links to the project file manager page, where the referenced release is highlighted in the list.

Reference Usage

While working in the development or the maintenance phase of a software project, it is vital to keep track of the changes made to the source code. This is what Version Control systems like Git and Subversion do. In addition to keeping track of the source code change history it is often critical to relate the changes to the artifact (a task, a defect or a support request) that led the developers to make a change in the code. And conversely, when reading the artifact description it is also very helpful to immediately see how the change was implemented.

The integration of Git, Subversion and CVS in Tuleap precisely provide the Tuleap users with this bi-directional cross-referencing mechanism. This is achieved through the use of references that are automatically detected by Tuleap in either the follow-up comments of the project artifacts or in the messages attached to a CVS or SVN commit.

The system is not limited to artifact and commit references, so you may also reference the forum message where the bug was found, the documentation that describes an issue, or the file that fixes it. The system is flexible enough to allow referencing of items that are not stored in Tuleap. So you may now create your own reference pattern to link to an external document manager like DocuShare, or source code management tool like ClearCase

Note

It is considered a best practice to always reference a bug, a task or a support request in any of the log message attached to a Subversion or CVS commit. Similarly when closing the related artifact (task, bug,etc.) make sure you mention the revision or commit number in the follow-up comment. You will find this extremely convenient while trying to keep track of the changes and why they were made.

Creating or Updating a Reference Pattern

When creating or updating a reference pattern, one has to fill the following fields:

Reference Keyword: This is the keyword that triggers a reference creation when it is found. It should be concise and meaningful in order to facilitate readability.

Reference Description: Short description of the reference. It is displayed in a tooltip when the mouse cursor is over an identified reference.

Reference Link: This is the URL pointed by the reference, i.e. the address the user will be redirected to when clicking on a reference. The URL does not need to point to the Tuleap server: you may create references pointing to external pages. The page will be loaded in the current window.

A few keywords can be inserted into the link: they will be automatically replaced by their value:

  • $projname: short name of the project.
  • $group_id: project number.
  • $0: The keyword extracted for this reference.
  • $1: The first parameter in the reference.
  • $2: The second parameter in the reference.
  • $3…$9: Up to nine parameters in the reference.

Examples:

  • artifact #25: ‘$0’ is ‘artifact’, ‘$1’ is ‘25’
  • wiki #tuleap:Welcome/1: ‘$0’ is ‘wiki’, ‘$1’ is ‘Welcome’, ‘$2’ is ‘1’, ‘$projname’ is ‘tuleap’
  • myref #123:1/23/456: ‘$0’ is ‘myref’, ‘$1’ is ‘1’, ‘$2’ is ‘23’, ‘$3’ is ‘456’ and ‘$group_id’ is ‘123’
  • google #tuleap/enalean: ‘$0’ is ‘google’, ‘$1’ is ‘tuleap’, ‘$2’ is ‘enalean’. If you define the reference pattern ‘google’, with its link pointing at http://www.google.com/search?hl=en&q=$1+$2, clicking on the reference ‘google #tuleap/enalean’ will create a google search for ‘tuleap enalean’.
  • ds #123: ‘$0’ is ‘ds’, ‘$1’ is ‘123’. If you define the reference pattern ‘ds’, with its link pointing at http://docushare/dsweb/Get/Document-$1, clicking on the reference ‘ds #123’ will download document ‘123’ from your local DocuShare server.

You should also note that the number of parameters is important: if the number of parameters used in the text does not match the number of parameters needed by the reference pattern, the reference will not be extracted. This allows one to create several reference patterns with the same keywords but different number of arguments. See for instance the ‘wiki’ references: ‘wiki #Welcome’ is a reference with one parameter, and it links to the wiki page ‘Welcome’, while ‘wiki #Welcome/2’ is another reference with two parameters that links to the wiki page ‘Welcome’ at version ‘2’.

Enabled: Toggling this check box will simply disable (or enable) the reference pattern. Disabling a reference pattern just means that it is no longer extracted from text fields or commit emails. Re-enabling the reference pattern is possible. See also “Deleting a Reference Pattern” below.

Deleting a Reference Pattern

Project reference patterns can be deleted. They appear with a small trash icon in the reference pattern list. Just click on this icon to delete the reference pattern from the database. A deleted reference pattern must be re-created if you need to use it again.

System reference patterns cannot be deleted. However, you can disable them so that they will not be extracted.

Categories

In “Categories” tab, you can categorize your project. You can define up to 3 values for each of the criteria used in the Software Map. If you cannot find any matching value in the predefined list do not hesitate to contact the Tuleap Team.

Project Data Export

Tuleap is very appealing to many project development teams because it provides full-featured project development and management tools. A software project can be managed almost entirely from within Tuleap. However a project team may need to perform some additional processing on the project data. It may need to report about progress made, what goes well or wrong, how far you are from the end date, derive statistical data, etc.

It is far beyond the scope of Tuleap to provide project teams with such reporting tools. There are many specialized tools on the market to generate progress reports and each project team has its favorite one. In order to satisfy this diversity of needs, the Tuleap Team has developed a very efficient system that allows the project team to export the project data outside of Tuleap for re-use in other tools like MS Access, Excel, Crystal Report, Open Office, or any other ad-hoc tools.

Note

This feature is deprecated and should not be used anymore.

Text File Export

Text File Export follow the well known CSV (Comma Separated Values) format, recognized by almost every Office Suite on the market. It can easily be imported in MS-Access, MS Excel, OpenCalc…

Project History

The Project History provides project members with Audit capabilities. Clicking on this menu item shows a list of all the changes that have taken place in the administration of the project since its creation. The list of changes reports the nature of the change (e.g. Changed Public Info, Changed Permissions, Changed Software Map, …) , what the value was before it changed (if applicable), who changed it and when.

Access Logs

Depending on the configuration of the Tuleap site and on the configuration of each project, source code access, documents and file release download permissions may be granted to various populations.

The Access Logs provide project members with a complete audit trail of who accessed what on the project. The page shows the following information:

  • The downloaded File Releases. It basically reports who downloaded what file and when (date and time). The time of download is reported in local time relative to the project member time zone.
  • The Tuleap users who used CVS to checkout or update the sources on their local desktop machine or who browsed source code via the CVS Web interface.
  • The Tuleap users who accessed the source code through the Subversion repository or who browsed source code via the CVS Web interface.
  • The Tuleap users who downloaded documents, except for those documents marked as being accessible to anonymous users in your Document Manager.

Access Logs can be filtered out by users to show accesses from all users, project members or non project members (default). The time window can also be adjusted to show more or less access log history.

Sample Access Log

Sample Access Log